One way to think of communication within a team is like a group of cogs in an analogy: The cogs need to work together, seamlessly, and using the same technology to indicate the correct time. Communication is key to positive change in any project that involves several team members. To achieve a common goal, communication must be smooth, authentic, informative, bidirectional and guided. How can you improve communication between project managers and team members? Continue reading to learn about actionable tips that will help your team achieve more this year.
Encourage bidirectional questions
Skilled project managers know that there are no stupid questions when working in a team. It is not uncommon for colleagues to ask questions about the direction of a project or want clarifications. Project managers can also question the decisions and directions made by their subordinates in the execution of tasks. This bidirectional questioning between both sides provides the needed force to achieve goals and resolve common miscommunications.
Use communication tools
Sometimes, it is difficult for team members to find the time or resources to meet in person to discuss project issues. This is a common problem in large projects with many people involved. It can be difficult to convene in one place because it becomes difficult to organize. It is important to invest in software and tools that improve communication and save time in such situations. You can think of Asana and Trello project management software, teleconferencing tools such as Skype, time tracking software, CRMs, and other related tools such as Hubspot Outlook integration.
Give feedback intelligently
One of your primary tasks as a project manager is to provide feedback to your team, as explained in this Huffington Post article. It is important to document all communication clearly and in a comprehensive manner. This will make your work easier and more efficient. This is especially useful when you need to correct something that was wrongly done. Proper communication and feedback are key to enabling those who made a mistake to find the best or most effective way to fix it. Remember that all parties are imperfect and human. Master the art of constructive criticism.
Encourage communication skills among your team members
Managers should train their team members in how to communicate effectively with each other and with one another before they start a project. These skills will improve confidence and conversation skills, which will increase your team’s chances of success. Particularly, you should work on improving your reporting and managerial skills as these are known to have an impact on the overall quality of a project.
Support group leaders by identifying and supporting them
As a project manager or leader of a team of experts, it is important to recognize that you cannot do everything all by yourself. Group leaders are needed to oversee the execution of tasks in different departments. This Forbes article discusses how to delegate tasks and make teamwork more effective. It is important to communicate their identity to the team so they know who to report to before approaching you. This encourages decentralization, which ultimately saves time and makes it easier to achieve goals.
Organise team building activities
It is a good idea to involve your colleagues in informal activities from time to time. These activities can be used to build friendships and relationships, as well as encourage openness within a team. Participation in such events fosters emotions and reduces the fear of higher authorities. The negative effects
